Invoice and Payment Best Practices

Professional invoicing builds trust and improves cash flow. Here are best practices for taxidermy shop billing.

What Every Invoice Should Include:

Your business name, address, and contact information

Client name and contact information

Unique invoice number and date

Itemized list of services with individual pricing

Materials and add-ons listed separately (habitat base, plaque, etc.)

Deposit amount paid and remaining balance

Payment terms and due date

Accepted payment methods

Payment Terms:

Standard terms: balance due upon completion notification

Net 30 after notification for established clients

Include a late-payment policy (1.5% per month is standard)

Following Up on Late Payments:

Send a friendly reminder at 7 days past due

Send a firm reminder at 30 days past due

Phone call at 45 days - offer a payment plan if needed

Consider storage fees after 60 days for uncollected mounts

Use MountChief under Dashboard > Invoices to track all billing and flag overdue accounts automatically.